Class Scheduling Guidelines

Click on the panels below for information about the most common scheduling issues. You may also contact if you have any questions not covered here.

Class Sections

Class sections refer to the different components of a class. While most classes have a single section, many others have multiple (e.g. lecture and lab, etc.).

Section Numbers

Section numbers identify individual sections of a class. Classes with multiple components (for example, lectures with associated lab or discussion sections) will have sections with numbers that end with letters, most commonly 'L' for Lab or 'D' for Discussion.

Our office recommends that departments use sequential section numbers when scheduling classes as it helps to reduce confusion for students, faculty, advisors, and administrators.

Each campus has its own section numbering convention.

  • Storrs: Begins with a digit (1-7)
  • Avery Point: Begins with N
  • Hartford: Begins with H
  • Stamford: Begins with Z
  • Waterbury: Begins with W
  • ECE: Begins with 8

Course Components (or Section Types)

A course component, or section type, is the general format of a particular class section. While most classes incorporate elements of multiple section types – some lecture, some discussion, etc. – assigning a particular section type is required to add the class to the schedule and is helpful in providing a general understanding of what the class is. For more information, please see the Registrar's Catalog Changes website.

Component/section type distinctions are most important when classes have multiple components, meaning that students must enroll into multiple sections of a course. The most common scenario is a large lecture with multiple lab or discussion sections. These types of courses should usually be set up so that when students choose a lab or discussion section to enroll into, they are automatically enrolled into the associated lecture. The lab or discussion section in this scenario is referred to as the enrollment section and it is the one to which a grade is assigned.

Canceling Classes

Classes may be canceled upon request, but it is up to departments to notify any enrolled students of the cancellation. The same is true of day or time changes that could create time conflicts for some students.


When updating class instructors, it is important that departments provide each instructor's Student Admin ID as well as specify their role (primary instructor, secondary instructor, TA, etc.). Without this information, we cannot make changes.

Instructors can be added to individual sections via the Schedule Change Request Form. You can also update multiple instructors to multiple classes using the Instructor Form, which also includes a Student Admin ID lookup tool.

Class Enrollment

Enrollment Capacity

While the Registrar's Office sets enrollment capacity, our office has no control over which and how many permission numbers are issued and, therefore, we cannot prevent over-enrollment. As such, it is important that departments manage their use of permission numbers.

If a class is over-enrolled to the point that its enrollment exceeds the capacity of the classroom to which it was assigned, the class will lose its classroom assignment. This is non-negotiable as an over-enrolled classroom creates a safety hazard. Departments should be mindful of the fact that larger classrooms are rarely available to accommodate such classes.

Wait Lists

It is up to departments to manage their own wait lists as this cannot be done by the Office of the Registrar. Wait lists can create unpredictable enrollment issues, so departments are urged to use them sparingly.

Reserve Caps

Departments may reserve some seats in a class for certain populations of students. Common caps include those for students in particular majors, honors students, or juniors or seniors. Most reserve caps are dropped two weeks prior to the start of the term to ensure that classes are filled as much as possible.

Credits and Grading

Class Credits

Courses that have been approved a variable credits classes in the course catalog may be offered for different numbers of credits. The number of credits must fall within the minimums and maximums specified in the catalog. For classes that are generally offered by arrangement, such as independent studies and practica, it is most common for class sections to remain variable so that students can enroll for the number of credits agreed upon with the instructor. Other classes, such as certain variable topics, specify a number of credits for all students who enroll in the class.

Grading Basis

The grading basis of a class must match what is in the course catalog with the exception of classes that are only open to Honors students. In those cases, the grading basis for a graded course can be changed to Honors for that class. Classes that will be open to both Honors and non-Honors students should remain as graded as Honors credit is assigned on a student-by-student basis.

Classes cannot be offered with a satisfactory/unsatisfactory grading basis unless they were approved that way in the course catalog. Changing the basis requires approval through the appropriate curricular approval process. Classes are put on a pass/fail grading basis at the enrollment level rather than the scheduling level. Graduate-level courses may not be taken on a pass/fail basis.

Other Class Information

Class Notes

Departments may request that notes be added to the schedule of classes. These notes should only be used for information that is not communicated by other parts of the schedule of classes.

Course Topics

Topics are generally added to special topics and variable topics courses, though there are other courses that use them as well. For special topics courses in CLAS and CAHNR, new topics must be approved before they can be offered.